September 14, 2020 · Categories: News · Tags:

SMLCA Virtual Annual General Meeting

The SMLCA Board of Directors is confirming that the date for the virtual AGM will be during the evening of Wednesday, October 21. It was felt that a mid-week evening meeting would allow the most participation online with their home internet platforms offering the best connections for an audio and visual connection.

Members who wish to be considered as a candidate for a Director’s position on the 2020-21 Board, and have not already done so,  must submit their name to the SMLCA using the address by Monday, September 21. Similarly, if any member has a motion that they wish to present at the virtual AGM, we’ll need that motion by Monday, September 21 using the same email address.

All paid-up SMLCA members (or designated members) attending the meeting must register in advance of the meeting so that we have time to confirm email addresses and phone numbers that will enable members to attend and vote at the meeting using the Zoom webinar platform. We’ll also confirm that proxy voters are verified and only one member (or designate or proxy) is voting per property. Registration forms and proxy forms for those members who cannot attend online are now available at All registration forms must be received before Thurs. Oct. 5 @ 11:59pm.

After successfully registering, participants will be emailed an AGM package including: meeting invitation link, meeting procedures and rules, the AGM agenda, the 2019 AGM Minutes, financial statements, voting procedures and motions. Note: For those unable to join through the internet, a phone in only option is also available. More details will come in the registration package email.

Due to the challenges of using an online platform and conducting business online, there will be no voting for amended motions or motions from the floor at this meeting. However, there will be a question and answer period for any questions you’d like to discuss. Any motion approved during the Virtual AGM that repeals, amends or adds a by-law affecting how the SMLCA functions will require (as per our By-law #4, Clause 10.2) a second Special Resolutions meeting of members duly called for the purpose of considering such a by-law change. Each member will have the option of speaking once, either for or against any motion, with a limit of two minutes maximum.

Organizing, running and participating in a virtual AGM is new to all of us. The current Board has worked hard to encourage your participation and will try to help you ‘attend’ online so that you can keep up-to-date and vote for your preferred candidate(s) and motions. If you aren’t comfortable attending a meeting online, then perhaps a family member (proxy) will agree to participate for (with) you. Not as good as in-person, but we hope you’ll find a way to be with us on Wednesday, October 21.

Reminder of Key Dates:

  • September 14: Pre-registration opens for the virtual AGM. The registration form is available at
  • September 21: Last call for any director candidates to submit bios and last call for any motions or agenda items for the AGM to
  • October 5: Pre-registration closes for virtual AGM.
  • October 13 to 16: AGM packages are emailed to all Members who’ve pre-registered.
  • October 21: Virtual AGM