September 21^st is the last day of summer and we have been enjoying possibly the best of them in the last few weeks. But we are reminded as the leaves start to change colour that soon we will be pulling boats from the water, raking leaves, and winterizing the cottage.

Annual General Meeting

Mark your calendars and be sure to register to attend our annual AGM on October 29^th. This is also a reminder that if you are not a member, we encourage you to join so that you can participate in this important meeting. To renew your membership, go to https://smlca.wildapricot.org

AGM Preregistration Information

The SMLCA 2024 virtual AGM will be held on Tuesday, October 29, 2023 starting at 6:30 pm until 9:00 pm through Zoom.

To be eligible to attend or vote at the 2024 AGM, you need:

• To be a paid-up member of the Six Mile Lake Cottagers Association (“SMLCA”) in good standing;
• There is only one vote per property as defined in Section 6.1 of the SMLCA By-laws.
• Submit your event registration before the pre-registration cut off (Oct. 14 at 5:00pm).

There will be two options for Members who want to attend or vote at the virtual AGM.

• Option 1: I want to attend and vote at the virtual AGM myself.
• Option 2: I cannot attend and vote at the virtual AGM myself and want to designate a proxyholder to vote on my behalf.

Directions for Option 1: Attending and Voting at the AGM Myself:

• Members who want to attend or vote at the virtual AGM must pre-register by completing the event registration on our new membership portal no later than Monday, October 14^th, 2024 at 5:00pm. After this date/time, you will not be able to enroll. Proxies can be revoked until October 19, 2024. You will receive confirmation of registration upon submission. If there are any issues, a member of the membership team will reach out to you directly.
• Please visit the enrolment page here:  https://smlca.wildapricot.org/event-5883516

Directions for Option 2: Assigning a Proxyholder to Attend and Vote at the AGM on my Behalf:  

• Members who want assign a proxyholder to attend and vote on their behalf must first register for the event themselves then submit a Proxyholder Form. This must be completed no later than October 14^th, 2024 at 5:00pm. After this date/time, you will not be able to enroll. You will receive confirmation of receipt upon submission. If there are any issues, a member of the membership team will reach out to you directly.

The Proxy Form can be found here: 2024_AGM_Proxy_Form and is to be emailed to: agm@sixmilelake.net

AGM Package:  After successfully registering, participants will be emailed an AGM package the week of October 18th which includes the meeting link, AGM agenda, minutes, financial statements, voting procedures and motions. For those unable to join through the internet, a phone-in only option is also available. More details will come in the registration package email.

Motions:            Due to the challenges of using an online platform and conducting business online, there will be no voting for amended motions or motions from the floor at this meeting. However, there will be a question-and-answer period for any questions you’d like to ask or topics you’d like to discuss. Any motion approved during the Virtual AGM that repeals, amends or adds a by-law affecting how the SMLCA functions will require (as per our By-law #4, Clause 10.2) a second special resolutions meeting of members duly called for the purpose of considering such a by-law change. Each member will have the option of speaking once, either for or against any motion, with a limit of two minutes maximum.

The board has worked hard to encourage your participation and will try to help you ‘attend’ online so that you can keep up-to-date and vote for your preferred candidate(s) and motions. If you aren’t comfortable attending a meeting online, then perhaps a family member (proxy) will agree to participate for (with) you. We hope to see you at this year’s AGM!

Reminder of Key Dates:

• • September 27: Last call for any director candidates to submit bios to nominations@sixmilelake.net and last call for any motions or agenda items for the AGM to info@sixmilelake.net.

• October 14: Pre-registration closes for virtual AGM.
• Week of October 21: AGM packages are emailed to all Members who’ve pre-registered.
• October 29: Virtual AGM

Want to volunteer for the board or want to raise a motion?

Members who want to submit their candidacy for a director’s position on the board, and who’ve not already done so, must submit their name to the SMLCA using the nominations@sixmilelake.net by September 27.

Similarly, if any member has a motion that they wish to present at the virtual AGM, we’ll need it by September 27 using the info@sixmilelake.net email address.

As always, if you need any help with registration, please reach out to any director or contact us at agm@sixmilelake.net.

The SMLRA and SMLCA coming closer together

Our president, Harold Toiviainen and Dan Orchard, the president of the SMLRA have enjoyed many fruitful conversations over the summer. Both strongly agree that it is time for the two associations to share information and participate more in each other’s activities. To that end we have both taken up membership in each other’s organizations, to send a strong signal that it is time that our members put away past differences and support each other. In addition, we have set up a committee involving a director from each group, who will soon begin joint meetings to discuss synergies and bring their findings to our respective boards.

We were impressed by the SMLRA’s re-launching of their fishing derby this summer. Many children got involved and enjoyed winning an impressive array of prizes, but also learning responsible stewardship of that precious wildlife resource. Social activities such as the fishing derby help bring us all together, creating long lasting precious memories for our children and enhance our wonderful community spirit. We look forward to working with the SMLRA on this and many other social functions next year.

Clean-up crew

The lake clean-up crew is hoping you can help them clean up the camp sites at Pretty Channel on Saturday September 21 at 9:00AM. They will meet at the campsite on the left side of Pretty Channel and go from there. Any students that need their volunteer hours should bring their sheets and we can sign off right there! Contact Jamie Attwood at cleanupcrew@sixmilelake.net or call (416) 895-2932.