The SMLCA 2023 virtual AGM will be held on Wednesday, October 25, 2023 starting at 6:30 pm until 9:00 pm through Zoom.

To be eligible to attend or vote at the 2023 AGM, you need:

• To be a paid-up member of the Six Mile Lake Cottagers Association (“SMLCA”) in good standing;
• There is only one vote per property as defined in Section 6.1 of the SMLCA By-laws.
• Submit your event registration before the pre-registration cutoff (Oct. 11 at 5:00pm).

There will be two options for Members who want to attend or vote at the virtual AGM.

• Option 1: I want to attend and vote at the virtual AGM myself.
• Option 2: I cannot attend and vote at the virtual AGM myself and want to designate a proxyholder to vote on my behalf.

Directions for Option 1: Attending and Voting at the AGM Myself:

• Members who want to attend or vote at the virtual AGM must pre-register by completing the event registration on our new membership portal no later than Wednesday, October 11^th, 2023 at 5:00pm. After this date/time, you will not be able to enroll. Proxies can be revoked until October 19, 2023. You will receive confirmation of registration upon submission. If there are any issues, a member of the membership team will reach out to you directly.
• Please visit the enrolment page here: https://smlca.wildapricot.org/event-5420151

Directions for Option 2: Assigning a Proxyholder to Attend and Vote at the AGM on my Behalf:  

• Members who want assign a proxyholder to attend and vote on their behalf must first register for the event themselves then submit a Proxyholder Form. This must be completed no later than October 11^th, 2023 at 5:00pm. After this date/time, you will not be able to enroll. You will receive confirmation of receipt upon submission. If there are any issues, a member of the membership team will reach out to you directly.

The Proxy Form can be found here: 2023_AGM_Proxy_Form and is to be emailed to: agm@sixmilelake.net

AGM Package: After successfully registering, participants will be emailed an AGM package the week of October 18th which includes the meeting link, AGM agenda, minutes, financial statements, voting procedures and motions. For those unable to join through the internet, a phone-in only option is also available. More details will come in the registration package email.

Motions: Due to the challenges of using an online platform and conducting business online, there will be no voting for amended motions or motions from the floor at this meeting. However, there will be a question-and-answer period for any questions you’d like to ask or topics you’d like to discuss. Any motion approved during the Virtual AGM that repeals, amends or adds a by-law affecting how the SMLCA functions will require (as per our By-law #4, Clause 10.2) a second Special Resolutions meeting of Members duly called for the purpose of considering such a by-law change. Each Member will have the option of speaking once, either for or against any motion, with a limit of two minutes maximum.

The Board has worked hard to encourage your participation and will try to help you ‘attend’ online so that you can keep up-to-date and vote for your preferred candidate(s) and motions. If you aren’t comfortable attending a meeting online, then perhaps a family member (proxy) will agree to participate for (with) you. We hope to see you at this year’s AGM.

Reminder of Key Dates:

• September 27: Last call for any Director candidates to submit bios to nominations@sixmilelake.net and last call for any motions or agenda items for the AGM to info@sixmilelake.net.
• October 11: Pre-registration closes for virtual AGM.
• Week of October 18: AGM packages are emailed to all Members who’ve pre-registered.
• October 25: Virtual AGM

Want to volunteer for the Board or want to raise a motion?

Members who want to submit their candidacy for a Director’s position on the Board, and who’ve not already done so, must submit their name to the SMLCA using the nominations@sixmilelake.net by September 27.

Similarly, if any Member has a motion that they wish to present at the virtual AGM, we’ll need that motion by September 27 using the info@sixmilelake.net email address.

As always, if you need any help with registration, please reach out to any Director or contact us at agm@sixmilelake.net.