Special Meeting of Members – SMLCA Bylaw Review

The By-Law Steering Committee (‘Committee’) has been busy since its inception in September 2016 partnering with our Members and our Lawyer to co-create a new version of the By-Laws (By-Law No. 4) that govern the SMLCA. The Committee is chaired by VP Denise Edwards and includes SMLCA President Frank Boddy, and Directors Vince Hosick & Harold Toiviainen.

To recap:

• Late fall and early winter of 2016/2017: The Committee debated at length to clarify the intent and meaning of each sentence ultimately arriving at recommended revisions, all written in plain and clear language.
• Spring of 2017: The Committee held a Focus Group with the Board of Directors to solicit feedback on the revisions.
• Summer of 2017: The Committee held a Public Focus Group soliciting feedback from Members. Members who weren’t able to participate were encouraged to submit feedback directly to the Steering Committee. Thanks to a large turnout of interested Members who stayed well beyond the finish time, the Committee received a lot of insightful and honest input to incorporate into the By-Laws.
• Late summer of 2017: The Committee incorporated the feedback received and put forward the revised By-Laws to our Lawyer for legal review.
• Fall of 2017: The revised By-Laws were put forward to the Board for review.  The final draft was sent back to the Lawyer along with a Committee request to put together a package of materials to help our Members understand the changes.
• Fall/winter of 2017/2018: The Committee finalized the By-Laws, incorporated new legislative changes from ONCA (Ontario Not-for-Profit Corporations Act) and OCA (Ontario Corporations Act).
• Winter/spring of 2018, the Committee created the package of materials for Members and acquired Board approval of the final By-Laws.

The final draft of the By-Laws can be found through the links below and we are holding a special meeting for Members on May 26, 2018 to obtain Member approval. Until then, we continue to operate under our current By-Laws (By-Law #2).

The meeting will be held at the Baxter Ward Community Centre at 10am. If you’re unable to attend, you can download a proxy form on our website and have a proxy attend in your place.

Contained within the package:

• Blacklined Version showing the exact changes between the CURRENT By-Law #2 and the NEW By-Law #4 (MSWord or PDF)
• Comparison showing the clean versions side-by-side (MSWord or PDF)
• Overview document showing key highlights of the changes and reasons for the changes

Meeting Date: May 26, 2018 at 10am.  Doors will open at 9:30 for registration, purchasing Memberships, and presenting voting Proxy forms.

Location: Baxter Ward Community Centre, 279 Honey Harbour Rd, Port Severn, ON L0K 1S0

The new SMLCA By-Laws will be supported by a new Code of Conduct that will become a requirement for accepting a Director role within our Association. Click here to view the Code of Conduct. If you have any questions, please email the By-Law Steering Committee at bylaw@sixmilelake.net.

Remember to visit our web site at sixmilelake.net to keep on top of the latest info and feel free to email us any comments or questions at info@sixmilelake.net.